Document Citation: Wis. Adm. Code DCF 52.13

Header:
WISCONSIN ADMINISTRATIVE CODE
DEPARTMENT OF CHILDREN AND FAMILIES
CHAPTER DCF 52 RESIDENTIAL CARE CENTERS FOR CHILDREN AND YOUTH
SUBCHAPTER II -- ADMINISTRATION

Date:
08/31/2009

Document:
Wis. Adm. Code DCF 52.13 (2011)

DCF 52.13 Administrative records.

(1) TYPES OF RECORDS. A licensee shall assemble and maintain all of the following administrative records:

(a) A document describing the governing structure of the center and, if they exist, the charter, articles of incorporation and by-laws of the governing body.

(b) The names and positions of persons authorized to sign agreements and submit official documentation concerning the center to the department.

(c) The table of organization and staffing schedules for the center as required under s. DCF 52.11 (1) and (2).

(d) Audit reports required under s. DCF 52.11 (6), retained for 5 years.

(e) Incident reports under s. DCF 52.11 (12) of a fire or other disaster, retained for 5 years.

(f) Copies of general and professional liability insurance policies required under s. DCF 52.11 (15).

(g) The list required under s. DCF 52.12 (8) (a) 1. of all external professional service providers the center uses.

(h) Personnel records under s. DCF 52.12 (10), retained for 5 years after the employee leaves the center.

(i) The center's program statement and operating plan and updates to it required under s. DCF 52.41 (1), and as otherwise required under s. DCF 52.58 (3) or 52.59 (4), as well as copies of current written policies and procedures otherwise required by this chapter.

(j) Menus for the last 30 days as required under s. DCF 52.44 (3) (b).

(k) Driver records required under s. DCF 52.47 (4) for center drivers.

(L) Documentation required under s. DCF 52.44 (4) (d) of annual in-service training of food service personnel.

(m) Copy of vehicle insurance liability policy required under s. DCF 52.47 (6) (a) 1. and vehicle safety inspection forms required under s. DCF 52.47 (6) (a) 1.

(n) Police accident reports under s. DCF 52.47 (7).

(o) Reports of building inspections required under s. DCF 52.51 (1) (b) and construction approvals required under s. DCF 52.51 (1) (c), retained for 5 years.

(p) Records of fire drills, center fire inspections, smoke detector tests and sprinkler system inspections required under s. DCF 52.55 (2) (b), (3), (4) (c) and (7) and annual heating system inspection and service reports required under s. DCF 52.56 (2) (b), retained for 5 years.

(q) Water sample test results under s. DCF 52.56 (1) and records of tornado practice exercises required under s. DCF 52.56 (23) (c), retained for 5 years.

(r) Copies of all need determination documentation and approvals within the past 5 years under s. DCF 52.61.

(2) RECORDS MAINTAINED ON-SITE. The administrative records listed under sub. (l) (c), (e), (g) to (k), (n), (p) and (q) shall be maintained on-site at the center location to which they apply.